Planning your wedding week requires careful consideration of expenses beyond just the big day itself.
A wedding week budget typically includes rehearsal dinner costs, welcome events, post-wedding brunch, and guest activities.
Pre-Wedding Events Budget Breakdown
- Welcome Party: $2,000-$5,000
- Rehearsal Dinner: $3,500-$8,000
- Bridesmaid Luncheon: $500-$1,500
- Groomsmen Activities: $500-$1,500
Transportation Expenses
- Airport Transfers: $500-$1,000
- Guest Shuttles: $1,000-$3,000
- Wedding Party Transportation: $800-$2,000
Guest Welcome Bags
Budget $20-$40 per bag for basic welcome packages including:
- Local snacks and water
- Weekend itinerary
- Area maps and recommendations
- Emergency essentials
Post-Wedding Events
- Morning-After Brunch: $2,000-$4,000
- Farewell Gathering: $1,000-$2,500
Money-Saving Tips
- Consider hosting some events at private homes or rental properties
- Negotiate group rates with local hotels and transportation services
- Choose off-peak days for certain activities
- Limit guest list for secondary events
Additional Considerations
| Item | Estimated Cost |
|---|---|
| Wedding Party Gifts | $75-$150 per person |
| Parent Gifts | $100-$300 each |
| Vendor Gratuities | $500-$1,000 total |
Set aside 10-15% of your total wedding budget for week-of activities and unexpected expenses.
Professional Help
Consider hiring a wedding week coordinator ($1,500-$3,000) to manage multiple events and logistics.
Contact the Wedding Planning Institute for certified planner recommendations in your area.
Book vendors at least 6-8 months in advance for wedding week events to secure preferred rates and availability.
Guest Accommodations
Room block management and guest logistics require careful planning to ensure smooth arrivals and departures.
- Hotel Room Blocks: Negotiate 20-30% discount on regular rates
- Alternative Lodging Options: Vacation rentals, B&Bs
- Hospitality Suite: $300-$500 per day
Weather Contingency Plans
Backup Options Budget
- Tent Rentals: $1,000-$3,000
- Indoor Venue Deposits: $500-$1,500
- Weather Insurance: $300-$800
Documentation Services
- Week-of Photographer: $1,500-$3,000
- Videographer Add-ons: $800-$2,000
- Photo Books: $200-$500
Cultural Considerations
Factor in additional ceremonies or customs that may require:
- Special Venue Rentals
- Traditional Attire
- Ceremonial Items
- Cultural Entertainment
Conclusion
A well-planned wedding week enhances the overall celebration but requires careful budgeting and organization. Start planning early, prioritize must-have events, and maintain a detailed spreadsheet of expenses. Remember to build in flexibility for unexpected costs and last-minute adjustments.
Work closely with vendors to create package deals and always get detailed contracts for every service. Consider your guests’ experience while balancing your budget to create meaningful celebrations throughout the wedding week.
FAQs
1. What expenses should I expect during the wedding week besides the actual wedding day?
Welcome dinner, rehearsal dinner, bridal party spa treatments, transportation between events, guest welcome bags, morning-of brunch, and accommodations for out-of-town family members.
2. How much should I budget for the rehearsal dinner?
Typically 10-15% of your total wedding budget, averaging $2,000 to $8,000, depending on guest count and venue choice.
3. Is it necessary to provide welcome bags for out-of-town guests?
Not mandatory, but it’s a thoughtful gesture. Budget $15-30 per bag including local snacks, water, itinerary, and area information.
4. Should I cover accommodation costs for my bridal party?
While not required, if your budget allows, covering at least one night’s stay is a generous gesture, especially if you’re having a destination wedding.
5. What’s the average cost for wedding week transportation?
Transportation costs typically range from $800-$3,000, including airport transfers for VIPs, shuttle services between venues, and wedding day transportation.
6. How much should I allocate for pre-wedding beauty treatments?
Set aside $300-$1,000 for hair trials, manicures, pedicures, facials, and other beauty treatments during wedding week.
7. What percentage of the total wedding budget should be reserved for wedding week activities?
Approximately 20-25% of your total wedding budget should be allocated for wedding week events and expenses.
8. When should I book wedding week vendors and venues?
Book major venues and vendors 6-12 months in advance, especially for rehearsal dinners and welcome events in popular locations.
9. Do I need to provide meals for vendors during wedding week events?
Yes, you should provide meals for vendors working during any wedding week events lasting more than 4 hours.
10. What contingency budget should I have for wedding week emergencies?
Set aside 5-10% of your wedding week budget for unexpected expenses, last-minute adjustments, or weather-related backup plans.
