Planning your wedding bar service requires careful consideration of your budget, guest count, and preferred service style.
Basic Bar Service Cost Breakdown
- Limited Bar: $15-25 per person
- Full Bar: $25-45 per person
- Premium Bar: $45-90 per person
Bar Service Types
Each bar service type comes with distinct advantages and price points.
| Service Type | Description | Average Cost |
|---|---|---|
| Cash Bar | Guests pay for their drinks | $0-500 setup fee |
| Open Bar | Host pays for all drinks | $2,000-5,000+ |
| Limited Bar | Beer and wine only | $1,000-3,000 |
Money-Saving Tips
- Skip hard liquor: Offer only beer and wine
- Limit service hours: Consider serving during cocktail hour and dinner only
- Buy your own alcohol: Many venues allow this with licensed bartenders
- Choose house brands: Premium liquors can double your costs
Staffing Requirements
Plan for one bartender per 75 guests for optimal service.
Average Staffing Costs:
- Bartenders: $150-250 per bartender (6 hours)
- Bar backs: $100-150 per person
- Setup/cleanup crew: $75-150 per person
Additional Expenses to Consider
- Ice: $2-3 per person
- Mixers: $3-5 per person
- Glassware rental: $1-2 per piece
- Bar equipment rental: $200-500
- Insurance: $150-500
Quantity Guidelines
For a 4-hour reception with 100 guests, plan for:
- 120 bottles of beer
- 24 bottles of wine
- 12 bottles of spirits (if serving)
- 300 pounds of ice
Recommended Vendors
- BevMo! – 877-772-3866
- Total Wine & More – 855-328-9463
- Costco Wholesale – Contact local store
Check your state’s alcohol laws and venue requirements before finalizing your bar service plans.
Planning Timeline
Begin planning your wedding bar service at least 6 months before the event.
Timeline Checklist:
- 6 months: Choose bar service type and get quotes
- 4 months: Book bartending service
- 3 months: Finalize drink menu
- 1 month: Order alcohol (if self-supplying)
- 1 week: Confirm quantities and delivery
Insurance and Liability
Protect yourself and your event with proper coverage and safety measures.
- Liability Insurance: Required by most venues
- Licensed Bartenders: Essential for legal compliance
- Safe Transportation: Consider offering ride services
- Wristbands: May be needed for age verification
Seasonal Considerations
- Summer: Stock more light beers and white wines
- Winter: Include warm drink options
- Spring/Fall: Balance selection for varying temperatures
Conclusion
Successful wedding bar service requires careful planning, budgeting, and attention to legal requirements. Consider your guests’ preferences, venue restrictions, and budget constraints when making decisions. Work with reputable vendors and ensure proper staffing for a smooth and enjoyable celebration.
FAQs
- How much should I budget for wedding bar service?
On average, bar service typically accounts for 10-20% of the total wedding budget. For a 100-person wedding, expect to spend $2,000-$4,000 for a full open bar, or $1,000-$2,000 for beer and wine only. - What are the different types of wedding bar service options?
The main options are open bar (host pays all), cash bar (guests pay), limited bar (specific drinks covered), consumption bar (pay per drink used), and beer & wine only service. - How many bartenders do I need for my wedding?
The general rule is one bartender per 50 guests for optimal service. For events over 100 guests, plan for one bartender per 75 guests plus a bar back. - What’s the difference between a full bar and a limited bar?
A full bar includes all types of liquor, mixers, beer, and wine. A limited bar typically offers only beer, wine, and possibly 1-2 signature cocktails, reducing costs by 30-40%. - How do I calculate the amount of alcohol needed for my wedding?
Plan for one drink per person per hour. For a 4-hour reception with 100 guests, prepare for 400 drinks. The typical distribution is 40% beer, 40% wine, and 20% spirits. - Are there ways to save money on wedding bar service?
Yes, consider limiting service hours, offering beer and wine only, creating signature cocktails instead of full bar, buying your own alcohol where permitted, and choosing venues that allow outside alcohol. - Should I include a champagne toast in my bar budget?
A champagne toast typically adds $3-$8 per guest to your budget. Consider serving prosecco or cava as cost-effective alternatives, saving 40-60% compared to champagne. - What insurance do I need for wedding bar service?
You need liquor liability insurance, which typically costs $200-$400. Many venues require proof of insurance when serving alcohol, and some bartending services include this in their package. - When should I book my wedding bar service?
Book bar service 6-8 months before the wedding date. Popular bartending services and peak wedding seasons require earlier booking, sometimes up to a year in advance. - What additional costs should I consider beyond alcohol?
Factor in mixers, garnishes, ice (1 pound per guest), glassware rental ($2-$4 per glass), bartender fees ($25-$50 per hour), setup/breakdown fees, and any required permits or insurance.
